This downtown Jersey City client needs your pleasant personality for this front desk Receptionist position.

Required:

*  Good MsWord skills

*  Experience using a Dictaphone

*  Excellent interpersonal and communication skills

If qualified and interested, please forward your resume as a Word.doc attachment to JillR@AplusPersonnel.com.  Please include hourly salary requirement with your email.

WE NEED TO FILL THESE POSITIONS ASAP! 

Our client needs four Clerks for this 4 month assignment!

This position is located in NYC, 1 block from the Port Authority Bus Terminal.

Our client is in the middle of a re-certification project and needs extra help.  You’ll assist with this process.

Required are good Word skills, Excel, for data entry, and good communication skills.  You must be detail oriented.

If interested and qualified, please forward your resume as a Word.doc attachment to:
JillR@AplusPersonnel.com

This is a potential temp to hire position!
In this porition you will provide administrative support to the Branch. 
Duties:
“ Answer and direct all telephone calls in a courteous and professional manner.  Messages are to be clear and concise.

“ Receive and distribute all incoming mail and/or deliverables to appropriate personnel and prepare weekly corporate packages.  Facsimile distribution and verification.

“ Prospecting for Branch sales representatives including, letters, brochures and follow-up phone calls to prospective and current customers.

“ Greet and assists all visitors, notifying the  employee of the visitor.

“ File all folders and loose papers into the correct folders.  Maintain file room in orderly manner.  Folders and papers should be put away within 24 hours of processing.

“ Copy vendor invoices and forward to corporate in a timely manner.  File all copies in A/P drawer and in customer folders as needed within 24 hours of processing.

“ Interfaces with customers to resolve accounts receivable issues and to assist the corporate collection department.

“ Maintain and update purchase order log as required.  Issue PO’s to Project Managers while in their field.  File and match receivers/packing slips with corresponding PO’s and invoices.

“ Distribute received invoices to Project Managers for approval and coding.  Create Job Cost copies of approved invoices and input costs and committed costs to project Job Costs form.

“ Bill customers for service calls, miscellaneous orders, relocates, off-rents, etc…

“ Maintain list of needed office supplies and keep them at appropriate levels.

“ Secure insurance certificates.

“ Maintain up to date New Used Maintenance Board with the most recent unit status information.

“ Provide general sales support to all members of the sales team with any projects they need.

Additional Responsibilities: 

“ Answer and direct all service calls and dispatch Service Tech. 

“ Data entry in Service Order Management. 
“ Verify accuracy of vendor invoice to PO and follow up with customer.

“ Assist with inventory reconciliation.

“ Type all proposals for sales department along with miscellaneous typing for all departments.

“ Credit applications for new customers.

“ Address changes in computer system.

“ Back up dispatching.

“ Back up for unit pick-ups and service calls.

“ Obtaining directions and typing Transportation Advices.

“ Tracking of deliveries and returns for month end report.

“ Assist Administrative Manager with any duties as needed.

“ Maintain organization of office.

“ Other duties may be assigned.

Requirements:

“ High school diploma or equivalent required. 

“ 1-3 years of office experience including typing 30-45 wpm. 

“ Strong Word, Excel, Windows, and PowerPoint experience.

“ Good communication, organization, and customer service skills necessary.

“ Prior experience supporting a sales department a big plus!

“ Knowledge of construction field and engineering/drafting a big plus!

If qualified and interested please forward your resume to JillR@AplusPersonnel.com as a word.doc attachment. 

Due to the high volume of responses we receive we can only contact qualified candidates.  All other candidate resumes will be downloaded to our system for future opportunities.

Our client needs your HR support expertise for this temp position. This is a 2 – 3 month temporary assignment.  This position reports to the Human Resources Director.

RESPONSIBILITIES:
“ Provides reception coverage in the office, including answering phones.  Meets and greets people who enter the office and provides assistance as needed.
“ Provides administrative support, including typing and faxing, where needed
“ Prepares accurate, timely responses to employment/income verifications.
“ Responds to requests for employee information from internal sources.
“ Creates and distributes termination letters for temporary employees.
“ Administration of the COBRA program, including COBRA notifications to employees (availability of benefits, payments due and/or potential terminations or actual termination of benefits); maintains records and payments; confirms compliance with all regulations; and provides monthly status reports to the Senior Vice President.
“ Updates tracking report (requests for information, hearings and arbitrations) and contact list, as necessary.
“ Tracks the receipt of signed/initialed warnings and probations. Notifies Human Resources Coordinators monthly of outstanding documents.
“ Mails out and collects exit interview surveys; records data received.
“ As requested, assists with internal job postings, Internet job postings and newspaper advertisements.
“ Enters background data for prospective candidates into the Intellisense system.
“ Follows up on missing information.
“ Liaison with Intellisense personnel regarding delays in obtaining results.
“ Analyzes/interprets background results timely.
“ Sends background summaries via e-mail to appropriate personnel.
“ Records information on internal logs.
“ Files and maintains confidential summaries and detail.
“ Files documents and correspondences weekly for human resources staff.
“ Maintains accuracy and confidentiality of files and records for all current and past employees.
“ Assists with the maintenance of the online Forms Library. Notifies and forwards updated documents to the Web Administrator.
“ Interfaces with Administrative Support Services.
“ Responds to union requests for employee file information.
“ Maintains the employee directory.
“ Helps organize and participate in employee activities and events.
“ Performs various special projects as assigned by the Senior Vice President.
REQUIREMENTS:
“ 1+ year(s) experience in Human Resources
“ Ability to organize and prioritize workloads.
“ High School diploma or equivalent.
“ Proficiency in Microsoft Word and Excel.
“ Excellent written and verbal communication skills.
“ Excellent telephone presentation skills.
“ Ability and commitment to learn new material quickly and upgrade skills.
“ Self-starter with the ability to work independently and within a team.
“   Experience using Abra is a big plus.
If qualified and interested please forward your resume as a Word.doc attachment to:  JillR@AplusPersonnel.com  Please include hourly salary requirement.c